How to write off damaged or expired stock

Step 1: Open the write-off log

Open Products, press Inventory and choose Stock Write-Off. The log shows the Total Value Lost, items written off and every entry with its reason and who logged it. Filter by branch, reason or date, or Export CSV.

Step 2: Log the write-off

Press Log Write-Off. Choose the Product, enter the quantity, check the unit cost and choose the Reason. You can add the original expiry date, a batch or lot number and notes. Press Log Expiry to save.

Reasons are Expired, Damaged, Spoiled, Contaminated, Recalled and Other.

Good to know

• The quantity comes off your stock, and the value shows as a loss in your reports.
• Track Expiry on the same screen helps you sell things before they expire.
• Goods damaged on delivery from a supplier are better recorded as a purchase return, so the supplier refunds you.