How to pay a supplier and make partial payments

Step 1: Open Record Payment

In Purchase Orders, press Actions on the PO and choose Payment (it says Add Payment once part has been paid).

Step 2: Enter the payment

The top shows the Total, what has been Paid and what is Remaining. Type the Amount, or press Full, Half or Quarter. Check the Date, choose the Method (Cash, Bank Transfer, Cheque, Card or Other), add a reference in Notes, and press Record Payment.

Step 3: See what is still owed

A part-paid PO shows Partial with the amount paid under the total, and Total Outstanding at the top shows what you still owe across your POs. Record more payments the same way until it shows Paid.

Good to know

• Use All Payments to filter POs by unpaid, part-paid or paid.
• A PO that has been paid or received can no longer be edited or deleted - that keeps your books right.